Answer
PROBLEM
When GFI MailEssentials is installed on a separate machine than Microsoft Exchange Server 2007 / 2010 / 2013, it is not possible to configure GFI MailEssentials to automatically set the SCL level for spam emails.
In order to route emails to the Junk email folder, the following is required:
- Configure GFI MailEssentials to tag spam emails
- Configure Microsoft Exchange 2007 / 2010 / 2013 to change the SCL level for tagged emails
ENVIRONMENT
- GFI MailEssentials
- Microsoft Exchange 2016
- Microsoft Exchange 2013
- Microsoft Exchange 2010
- Microsoft Exchange 2007
SOLUTION
Step 1: Configure GFI MailEssentials to tag spam emails.
- Open the GFI MailEssentials configuration and expand the Anti-Spam node
- Expand the Anti-Spam Filters Click on the node of one of the Anti-Spam filters (Spamrazer, Bayesian. etc)and select Actions.
- In the Actions tab, select the radio button next to Tag email with the following Text
- Insert the Tag which will be given to spam emails. For example: [SPAM]
- Repeat the above steps for each of the GFI MailEssentials anti-spam filters for which you want the blocked spam mails to be forwarded to the users Junk E-mail folder. It is important that the tag is the same for all anti-spam features.
Step 2: Configure Microsoft Exchange to change the SCL level for tagged emails.
Microsoft Exchange 2007/2010
Microsoft Exchange 2007/2010
- Open the Microsoft Exchange Manage Console
- Expand Organization Configuration > Hub Transport
- Select the Transport Rules tab
- Under the Actions section, click New Transport Rule
- In the New Transport Rule wizard enter the Nam' for the connector in the Introduction screen. The name can be set to: Set SCL level.
- In the Conditions screen, enable the check box When the subject field contains specific words
- Set the specific word to the tag inserted in step 4 of the Configure GFI MailEssentials to tag spam emails procedure
- In the Actions screen, enable the check box Set the spam confidence level to value
- Set the value to 9
- No exceptions are required to be configured in the Exceptions screen
- Complete the wizard
- Open the Microsoft Exchange Admin Center https://YourExchangeServer/ecp
- Click on Mail flow and then Rules
- Create a new rule by clicking on the + sign
- In the new rule wizard set the name to Set SCL Level
- Select More Options
- Under Apply this rule if... Select The The subject or body... and the sub-selection subject includes any of these words
- Set the specific word to the tag inserted in step 4 of the Configure GFI MailEssentials to tag spam emails procedure.
- Under Do the following... select Modify the message properties and in the sub-selection set the spam confidence level (SCL)
- Set the value to 9
- No exceptions are required to be configured in the Exceptions screen
- Complete the wizard by pressing Save