Overview

This filter enables the identification of Spam based on keywords in the email being received. This filter is NOT enabled by default on installing GFI MailEssentials.

Add Spam Keyword Check

1. Go to Anti-Spam > Anti-Spam Filters > Spam Keyword Checking.
2. From the Body tab, select Block emails if content is found matching these conditions (message body) to enable Spam Keyword checking on the email body.
   
3. In the Condition Entry area, key in a keyword or a combination of keywords for this filter to block. Use the 'AND', 'OR', 'AND NOT', and 'OR NOT' operators to configure specific conditions.
   • Basketball sports: GFI MailEssentials blocks emails with the phrase Basketball sports. Only this phrase would activate the rule, not the word basketball OR the word sports separated by some other words.
   • Basketball AND Baseball: GFI MailEssentials blocks emails that have both words in the email. Emails with only Basketball or only baseball will not be blocked.
4. Select Match whole words only to search specifically for whole words and avoid blocking words that are part of other words. For example, enabling this option would not block the word 'MSExchange', notwithstanding the fact that the word 'sex' is part of 'MSExchange'.
5. Select the Subject tab, select Block emails if content is found matching these conditions (message subject) to enable Spam Keyword checking on the email subject.
6. In the Condition Entry area, key in a keyword or a combination of keywords for this filter to block. Use the 'AND', 'OR', 'AND NOT', and 'OR NOT' operators to configure specific conditions.
7. Select Apply the keywords list to also scan senders' display names to check the display name of the sender email, which can contain spam keywords. For example, Viagra spam, which often has forged senders and the word Viagra in the senders' display name.
8. Click the Actions tab to select the actions to perform on messages identified as spam. For more information refer to the Configuring MailEssentials Spam Actions article.
9. Click Apply.

Removing conditions

1. From the Conditions list area within the Body or Subject tab, select one or more conditions to remove.
   Note

   To find the condition to remove, use the controls under the list of conditions to move between the pages listing the conditions.

2. Click Remove and Apply.

Importing and exporting conditions

Exporting conditions

1. From the Conditions list area within the Body or Subject tab, select one or more conditions to export.
   Note

   To find the conditions to export, use the controls under the list of conditions to move between the pages listing the conditions.

2. In the File Download screen, click Save and select a folder where to save the export file.

Importing conditions

1. From the Conditions list area within the Body or Subject tab, key in the folder and filename of the file to import.
2. Click Import.